Smart Asset Management

Smart Asset automates best practices across the asset management life cycle and integrates processes into service support including incident, problem and to improve service quality and business outcomes.

Our Brochure

Modern day organizations struggle to fully explain the value they provide to the business owing to the dynamics of operations. Smart asset plays a major role in addressing these challenges by reducing costs and drive business decisions by managing the physical, virtual, financial, and contractual aspects of organization assets. Smart Asset automates best practices across the asset management life cycle and integrates processes into service support including incident, problem and to improve service quality and business outcomes.

Main Features

Maintain detailed records of assets, tools, parts and personnel
Optimize inventory & track movement
Track insurance & service contracts
Track asset allocation
Full asset life cycle management
Extensive depreciation management

In-depth asset reconciliation
Exhaustive reports with multiple filters
Interactive dash board for visual analysis
Synchronized depreciation with accounting periods for accuracy
Integrated with Tally accounting & other financial management software

Asset Catalog

Detailed information about the assets from a single screen
Store multiple status for an asset
Attach asset photo and related documents
Quick search that spans numerous items
Import/Export asset information for 3rd party integration
Insurance management of assets
Display depreciation information (location wise) in one screen
Asset disposal/sale handling
Asset value updation
Allocation of asset to multiple location/employees/cost centre
Easy to manage location transfer
Booking of profit/loss on asset disposal/sales

Benefits

Comprehensive asset management
Complete visibility on all assets and their impact on business decisions
Swift asset reconciliation with detailed analysis on various levels
Multi-level filters for data analysis

Enterprise-wide asset control with fine-grain information retrieval
Improve performance through integrated processes and MIS reporting
Fully secured operation

Appreciation / Depreciation/

Fully compliant with statutory depreciation requirements
Two kinds of depreciation methods
Straight line and reducing balance, computed on monthly / yearly basis
Two levels of depreciation rates
Company and statutory basis

On-the-fly depreciation calculation until scrap value or user define figure
Side-by-side comparison of depreciation calculations by various methods
Comprehensive year-end process
Generates IFRS compliant reports
Cost centre wise depreciation calculation

Barcode & Stock Take

Generate custom barcodes for internal use
Print the barcodes with any desired layout
Perform complete stock take using integrated hand-held barcode scanners
Compliant with pre-printed barcode tags

Allocate / De-allocate tags from assets
Fully automated asset reconciliation showing missing and excess assets
Track asset movement across the organization
RFID tagging

Service Tracking

Record repair issues for an asset
Full tracking on assets leaving or entering the premises for repairs
Stores detailed repair information including cost, item repaired, vendor etc.
Analyses asset worthiness
Prints out control documents to track asset movement across the organization
Provides repair analysis on factors like suppliers, components etc.

Asset Tagging ↦ Reconciliation

Asset tagging involves physical identification of assets across the organization and then attach barcode tags to each asset. Once the tagging is complete, the assets are recovered by means of asset stock take activity. This activity involves physical stock take of asset by scanning the tag of each asset using a hand-held scanner. Once the scanning is complete, the scanner is attached to the Smart Asset System for downloading of data. This data is then reconciled with the data stored in the database. After the software carries out reconciliation, a report is presented to the user stating whether the assets are in line with the database. This ensures that right assets are placed in appropriate locations.

Transaction analysis.
Purchase analysis.
Depreciation
Service / repair management

Movement analysis
Allocation tracking
Barcode tracking
Insurance & log book management

In-depth data analysis using pivot
Asset movement.
IFRS compliant reports
Audit trail.

System Configuration

Generate custom series of various identification numbers.
In-depth user rights for tight-control
Printing and exporting of data from any screen
On-the-fly filters for fine-grained analysis
Multiple means of accessing the modules
Colorful dashboard
Work with multiple companies
User friendly software version upgrade function.
Quick switching of financial years.

Plugins

Database back-up and restore utility.
Report writer integration.
OLAP cube reports.
Finance software integration.
Audit trail.

Report Writer

Design unlimited custom reports.
Drag and drop interface.
Export any report to multiple formats like Excel, PDF, HTML etc.
Multiple on-screeen filters for detailed analysis.
Grant access to an individual for any report.