Pay Master




payroll solution kenya


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PAY MASTER – Payroll Management System

payroll software

Innovative accurate and affordable payroll solution

Key Software Features

payroll management software


  • Conpreshensive masters to store employee information (e.g. bank, salary grades etc).
  • Multi-levels grouping for employees (i.e. branch, department, designation, category etc).
  • Employee wise benefits.
  • Advanced features to set applicable Payment/ deductions, pendsion, PF, HOSP. Housing allowance, insurance itremium, etc.
  • Detailed HR information for analysis and tracking.
  • User defined field (UDF) in employee master

Main Features

  • Fully configurable to suit any organizations policies.
  • Central client/ server architecture.
  • Multi company, Multi-user, Multi-location.
  • Supports all network infrastructures.
  • SQL SERVER database.
  • Handles both regular and casual employees.
  • Easy to use design.
  • Completely parameterized system to suite TAX regulations.
  • Toggle between the months to review / print any historic data.
  • Approved with relevant tax authorities for Kenya, Uganda, Tanzania, Congo, Rwanda, Sudan, Nigera etc.
  • Seamless integration with Time attendance, Human Resources and various Accounting ERP systems.
  • Supports full third party software integration.
  • User Defined Payments/ Deductions.
  • Exports payroll reports to Excel, CSV and PDF.
  • One step backup and restore.
  • User Defined Statutory Tables for NHIF, monthly/ yearly income tax NSSF etc.

Security Level

  • Role based security.
  • Policy based processing of salaries (i.e. Branch, Departments, Designation and Category).
  • Controlled access to reports.

Leave Management

  • Various leaves definition e.g. annual leaves, sick leaves, study leaves, etc.
  • Specify employee wise leave opening balance as on particular month.
  • Leave application processing & leave encashment handling.
  • Leave details printing on pay slip.

Payment and Deduction

  • Custom payment/deduction. Users can create virtually unlimited payment/deductions as per their needs.
  • Fixed, Rate Based, Piece Rate based, Variable
    payment & Standard payment.
  • Calculated (formula based).
  • Slab Based (e.g. sales commission, target).
  • Easy to use payment/deduction entry screen for monthly inputs.

Payroll management

  • Maintain Cumulative Balances for pension.
  • Option to specify voluntary NSSF, Pension etc.
  • Maintain details of various benefits e.g. Motor vehicle details etc.
  • One click process to calculate employee payslip.
  • Salary revision module to calculate arrears automatically.
  • Revision effective from past or current dates, fixed amount, percentage etc.
  • In built user defined payslip message for greetings, notices, etc.

Loans and Savings

  • User Defined Loans/ Savings.
  • Maintains Individual Loan/ Saving Balances.
  • Automatic Fringe Benefit Tax Calculation.
  • Interest Calculation on Reducing Balance/ Principle Amount.
  • Various Loan Deduction Optios Variable Deduction / Fix Deduction.
  • Deduction Based on Pre-Defined Employee wise Deduction schedule.

pay master software

Reports writer and designer

  • Create almost every kind of transactional/summary reports.
  • Create year to date reports.
  • Pre-defined/ on the fly filters.
  • Various options like group by, sort by, totals formatting etc.
  • Export to Excel, CSV, fixed width file.
  • Easy user friendly addition/deletion of various columns.


  • In built Analysis & Statutory Reports.
  • Monthly Statutor Reports. E.g. NHIF, NSSF, PAYE, etc.
  • Loan/ Saving Reports with Cumulative Balances.
  • Coinage analysis for net pay/advances.
  • Salary/advance label printing.
  • Bank/cheque/cash payment reports.
  • Payroll summary report.
  • Various user defined payments/deductions.
  • Negative salary report.
  • Year to date analysis.
  • Leave reports.
  • All statutory reports as per country specifications & regulations.
  • Compatible with online submission of statutory reports.
  • Payroll reconciliation report.
  • Benefits report.
  • Piece rate worker payment report.
  • Combined company total payroll report.
  • DIT submission report.
  • PF contribution report.


  • Net To Basic Calculator.
  • Payslips Auto Mailer.
  • Audit trail.
  • Interactive Payslip Designer.
  • Gratuity
  • In built EFT Layout designer for direct bank transfer (online banking)
  • In built JV design for direct integration to financial solutions (SAP, SAGE, TALLY, EBIZ, ENQUEST, SUN SYSTEMS
  • Report scheduler and mailer

payroll management system

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