PAY MASTER – Payroll Management System
Innovative accurate and affordable payroll solution
Key Software Features
- Conpreshensive masters to store employee information (e.g. bank, salary grades etc).
- Multi-levels grouping for employees (i.e. branch, department, designation, category etc).
- Employee wise benefits.
- Advanced features to set applicable Payment/ deductions, pendsion, PF, HOSP. Housing allowance, insurance itremium, etc.
- Detailed HR information for analysis and tracking.
- User defined field (UDF) in employee master
- Fully configurable to suit any organizations policies.
- Central client/ server architecture.
- Multi company, Multi-user, Multi-location.
- Supports all network infrastructures.
- SQL SERVER database.
- Handles both regular and casual employees.
- Easy to use design.
- Completely parameterized system to suite TAX regulations.
- Toggle between the months to review / print any historic data.
- Approved with relevant tax authorities for Kenya, Uganda, Tanzania, Congo, Rwanda, Sudan, Nigera etc.
- Seamless integration with Time attendance, Human Resources and various Accounting ERP systems.
- Supports full third party software integration.
- User Defined Payments/ Deductions.
- Exports payroll reports to Excel, CSV and PDF.
- One step backup and restore.
- User Defined Statutory Tables for NHIF, monthly/ yearly income tax NSSF etc.
- Role based security.
- Policy based processing of salaries (i.e. Branch, Departments, Designation and Category).
- Controlled access to reports.
- Various leaves definition e.g. annual leaves, sick leaves, study leaves, etc.
- Specify employee wise leave opening balance as on particular month.
- Leave application processing & leave encashment handling.
- Leave details printing on pay slip.
Payment and Deduction
- Custom payment/deduction. Users can create virtually unlimited payment/deductions as per their needs.
- Fixed, Rate Based, Piece Rate based, Variable
payment & Standard payment.
- Calculated (formula based).
- Slab Based (e.g. sales commission, target).
- Easy to use payment/deduction entry screen for monthly inputs.
- Maintain Cumulative Balances for pension.
- Option to specify voluntary NSSF, Pension etc.
- Maintain details of various benefits e.g. Motor vehicle details etc.
- One click process to calculate employee payslip.
- Salary revision module to calculate arrears automatically.
- Revision effective from past or current dates, fixed amount, percentage etc.
- In built user defined payslip message for greetings, notices, etc.
Loans and Savings
- User Defined Loans/ Savings.
- Maintains Individual Loan/ Saving Balances.
- Automatic Fringe Benefit Tax Calculation.
- Interest Calculation on Reducing Balance/ Principle Amount.
- Various Loan Deduction Optios Variable Deduction / Fix Deduction.
- Deduction Based on Pre-Defined Employee wise Deduction schedule.
Reports writer and designer
- Create almost every kind of transactional/summary reports.
- Create year to date reports.
- Pre-defined/ on the fly filters.
- Various options like group by, sort by, totals formatting etc.
- Export to Excel, CSV, fixed width file.
- Easy user friendly addition/deletion of various columns.
- In built Analysis & Statutory Reports.
- Monthly Statutor Reports. E.g. NHIF, NSSF, PAYE, etc.
- Loan/ Saving Reports with Cumulative Balances.
- Coinage analysis for net pay/advances.
- Salary/advance label printing.
- Bank/cheque/cash payment reports.
- Payroll summary report.
- Various user defined payments/deductions.
- Negative salary report.
- Year to date analysis.
- Leave reports.
- All statutory reports as per country specifications & regulations.
- Compatible with online submission of statutory reports.
- Payroll reconciliation report.
- Benefits report.
- Piece rate worker payment report.
- Combined company total payroll report.
- DIT submission report.
- PF contribution report.
- Net To Basic Calculator.
- Payslips Auto Mailer.
- Audit trail.
- Interactive Payslip Designer.
- In built EFT Layout designer for direct bank transfer (online banking)
- In built JV design for direct integration to financial solutions (SAP, SAGE, TALLY, EBIZ, ENQUEST, SUN SYSTEMS
- Report scheduler and mailer