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ENQUEST – ERP Software

Key Software Features

Features

  • Accounts Management.
    • General Ledger
    • Accounts Payable
    • Accounts Receivable
    • Bank — Cash Manager
  • Multi-Currency
  • Multi Warehousing
  • Report Writer
  • System Audit Manager
  • Inventory Management
  • Sales Order Management
  • Purchase Order Management

Add-on Modules

  • Bank Cheque Leaf Manager
  • Bill of Materials
  • Lot Tracking/Batch Tracking
  • Business Intelligence Centre
  • Job Costing
  • Pricing Matrix
  • Alert Manager
  • Serial Number Tracking
  • Fixed Assets
  • POS
  • Annuity Billing
  • LC Management(Import & Exports)
  • Dash Board
  • Service Module

General Features

  • Easy to use interface
  • Database Backup
  • Multiple tax rates
  • Compatible with MS Office
  • Barcode Management
  • Customizable invoices
  • Stock adjustment
  • Pre-Built invoice templates
  • Customer quick search
  • Export invoices
  • Customizable item fields
  • Item tracking (for serial numbers, etc)
  • Stock count
  • Export inventory
  • Reports designer
  • Compatible with Crystal reports
  • Commission reports
  • Item sales report
  • User tracking reports
  • Audit trail

ENQUEST goes beyond standard financial accounting solution in providing you with an integrated financial sub-system that consists of the modules illustrated below:

General Ledger

The General Ledger is the heart of the financial function of your company. All processing you do eventually reflects in the General Ledger. The system has no tedious month or year-ends. The system is date-driven, allowing you to post transactions to any period at any time. You can block periods that are complete, thereby preventing operators from accessing them in error.

Accounts Payable

ENQUEST Account Payable module mainly handles transactions on outward purchase orders, Approval systems, supplier
terms and information.

Features

  • Review voucher data
  • Purchase order inquiry
  • Journal drill down from the general ledger
  • Review payment information for a vendor

Accounts Receivable

ENQUEST Accounts Receivable module, you can manage your customers and keep track of receivables by ageing / department. Accounts Receivable is also fully integrated with all modules in ENQUEST. Accounts Receivable module allows you to schedule recurring invoices. Hence Hire Purchase Sales and Sales with recurring invoices on a fixed interval can be managed efficiently. Customization of header/footer in receivable reports helps you in printing customer statements and dunning reports for payment follow-up.

Features

  • User Definable ageing reports.
  • Receivable/Payable by Branch/Job/Department.
  • Multi-currency transactions & reporting.
  • Credit Limit check by Amount/Ageing of due-bills/approved sales orders.
  • Partial and Full adjustments
  • Credit Notes adjustment
  • Carry Forward of open bills with full details to multiple years

Accounts Receivable

ENQUEST Cash Book management module provides for total integration between General Ledger, Account Receivables and Account Payable modules. Additionally you can enter postdated transactions for bank and convert the promissory notes on maturity.

Features

  • Unlimited Cash and Bank Accounts.
  • Post Dated Cheque (PDC) handling.
  • Multi-Currency
  • Multiple Petty Cash handling

Accounting reports:

  • Ledger wise/Bill wise
  • Statement of Account
  • Ageing Summary
  • Ledger Outstanding
  • Trial Balance
  • Profit & Loss
  • alance Sheet

ENQUEST powerful Inventory module gives you unlimited control over your stock. The system provides both summary management reports as well as detailed operational reports, all customizable per user. You can include service and physical items which can be flagged as non-commissionable.You can use inventory groups to sort and filter inventory items. You can define costing method per inventory item such as average, latest or manual costs gives you the power of increased flexibility to manage inventory with in your business.

Multi-Location Inventory Control: Enquest manages inventory at various locations online and gives you the balance
available at each location during data entry.

Bar code: Enquest can do scanning of a barcode on the item a barcode scanner is used to read the barcode, and the
information encoded by the barcode is read by the machine. This information is then tracked by Enquest system. It can help a worker locate the items on the order list in the warehouse, it can encode shipping information like tracking numbers and delivery addresses, and it can remove these purchased items from the inventory tally to keep an accurate count of in-stock items. Enquest can read and print bar codes to speed up your data entry and avoids typographical errors.

Reservation of Stock: Enquest allows you to Reserve/Release stocks through various documents like Sales Orders etc. The reservation can be selected online for few vouchers within the same voucher type or fixed internally to reserve all quantities entered through that voucher type.

Negative Stocks: The optional checking of the validity of stocks going, negative can be set to desired requirements.

Costing Method: The cost of all the items purchased would be maintained for stock valuation. ENQUEST calculates cost of issues or transfer on Manual Cost, Average Purchase, Last purchase price and weighted average.

 

Stock Reconciliation: ENQUEST allows you to take a physical stock check through Hand-held devices and reconcile it with the stock entered in ENQUEST.

Additional Stock Inventory

Features

  • SKU Picture
  • Cost & Price tracking
  • Decimal Quantities
  • Item code, Barcode & Item description
  • Product Query
  • Re-order Level
  • Physical Stock Take
  • Stock Summary (Date & Month Wise)
  • Stock List & Stock Valuation
  • Fast/Slow Moving Items
  • Negative Stock Check
  • Multi-Location Inventory
  • Multi-Units of Measurement
  • Item wise Profitability Report
  • Inventory MIS Reports

Inventory Reports

  • Masters Report
  • Opening Stocks
  • Item Stock Summary
  • Group wise Item Stock summary
  • Item Re-order level summary/History
  • Item Negative Stock
  • Warehouse wise Item Stock
  • Delivery Notes Report
  • Location Transfer/Item Wise Report
  • Item physical stock verification
  • Item stock reconciliation
  • Customer wise consumption & Manufacture
  • Item Shelf Report
  • Barcode Label Print
  • Price List
  • Audit Trial
  • Item physical stock verification
  • Item stock reconciliation
  • Customer wise consumption & Manufacture
  • Item Shelf Report
  • Barcode Label Print
  • Price List

ENQUEST deals with handling of entire sales activities of an enterprise. The inventory is updated in real time while keeping a tab on the Customer’s accounts make this module the gateway to the revenue generation mechanism. ENQUEST sales module allows you to manage and classify your sales orders on a structural and hierarchical system. It gives you the ability to create new orders and to review the existing orders in their various states. Confirmation of an order can triggers delivery of the goods, and invoicing timing is defined by a setting in each individual order. Get all information needed by the salesman to do his quote in one screen. Complete follow-up and control of sales orders, deliveries and invoicing, traceability of all customers operations.

Sales module in ENQUEST covers complete sales activities from sales force automation to service automation, generation of Quotes, Order and Invoices.

Quotation and Order Processing

  • Multi – Price list
  • User Defined Quotation Format
  • Multiple Product Price Grid
  • Sales invoice Validation for Credit Limit
  • Direct Conversion of quotation to order to invoice to reduce data entry Optimize your entire sales function and distribution workflow
  • Get up-to-the-minute complete information anytime on orders, customers, pricing, available items, commissions, and more
  • Maximize your sales and profit utilizing flexible pricing for combinations of items, quantities, and even unique customers
  • Streamline order entry by easily personalizing the data entry screens
  • Improve your cash flow with Purchase Orders created from Sales Orders
  • Allocate specific products by Lot and Serial numbers for goods provided to their branches
  • Reward your Sales teams with commissions you establish to flow automatically or on approval, from simple to complex split and multitier

Quotation and Order Processing

  • User Defined plain/pre-printed formats
  • Define your own voucher series (alpha numeric)
  • Create Pro forma invoices
  • Make invoices in different modes of payment
  • Direct conversion from sales order
  • Integration with Warehousing for Sales-cum-Delivery Note
  • Adjustment of Advance Receipts/Partial
  • Cash Payments
  • Posting to GL

The procurement process in ENQUEST adapts to organizational document flow. Procurement request can be manually processed by stores based on current stock levels of based on orders or it may be triggered by Purchase Planning module based on combination of demand forecast, production planning or new orders. The procurement document workflow can also be linked across modules to Sales Order Processing to ensure complete Supply Chain Management.

Features of Procurement:

With ENQUEST the head office can have centralized control over item prices chain-wide, by region or for each store. With the Purchase Order feature in ENQUEST, you can reduce your cost of doing business by better managing your supplier relationships. It helps you in identifying what must be purchased, recording all purchases, and printing purchase orders.

  • Local & Import Purchase
  • Internal Requisition
  • Branch Requisition
  • Purchase Approvals
  • Quotations
  • Quotation Comparison
  • LPO generation
  • GRN
  • Purchase Invoice
  • Pending GRN tracking
  • Purchase Returns

Purchase Workflow:

Define your purchase workflow either initiated by stores through requisition or by confirmed sales order or both. Unlimited workflows can be designed to handle different requisitioning requirements. The workflow engine centrally manages each requisition based on a collection of rules and routing decisions:

  • A documents contents, for example, the presence of capital items or non-stock items
  • Date based User substitutions
  • Support of multiple authorizations on a single transaction
  • Approval Console, to present and collect approvals from individual users

Quotations

System generated quotation analysis helps the company’s purchase department to take appropriate decisions on where to raise the Purchase Order.

Purchaseorders

The Company can define different types of Purchase Orders and create separate document flow for each type. For example, local purchase flow would just invoice local purchase order and purchase invoice while Import Purchases might have longer document chain including LC confirmation and shipment notifications leading to supplier invoice.

Vendor Catalogue Features

Purchasing Workflow includes Vendor Catalogues which provide a set of rich enhancements for purchasing operations including:

  • Pricing effective dates
  • Vendor item numbers
  • Minimum & incremental order quantities
  • Vendor item images

Multi Currency

The Multi-Currency module allows you to process customer and supplier transactions in their choice of currency. ENQUEST tracks foreign currency, customer and supplier values in both the foreign and the local currency. You can view balances and transactions in either currency at any time.

The Multi-Currency module allows you to:

  • Process and print customer and supplier sales and purchase documents in foreign currency or home currency.
  • Print customer and supplier statements, age analysis and transaction reports using foreign currency or home currency.
  • Maintain separate buy and sell rates for each currency

Multi Warehousing

With EnQuest, you can create multiple warehouses or stores and move items between these stores.

You can use warehouses for many types of situations:

  • Physical warehouses in different geographic areas.
  • Keep raw materials and/or internal parts separate from items you sell.
  • Keep track of consignment stock/samples in a separate warehouse.
  • Separate obsolete items into a separate warehouse.
  • Track demo stock allocated to sales representatives.
  • Track costs per warehouse.

Report Writer / System Audit Manager

The Report Writer module allows you to customize standard reports per user as well as stationery layouts per user. It integrates into every module in the ENQUEST. You can change layouts, add and remove fields and perform additional calculations or subtotals.

This module assists in eliminating internal fraud and unauthorized transacting within your business. It does this by tracking and managing database activities for all or selected database tables. This enables you to report on changes for both transaction and master file tables.

Bank Cheque Leaf Manager

This module helps you to manage an inventory of your Cheque books for multiple banks. It provides an easy option to select Cheque leafs on payments. Records cancelled Cheque leafs. Provides an alert before reorder quantity of Cheque leafs.

Bill of Material

Designed for the manufacturing and assembly environment, this module allows you to create assembly sheets (or Bills as they are commonly known) detailing each component making up the completed item. Completed items can be manufactured before they are sold or you can simply invoice the completed item and ENQUEST will manufacture the item on-the fly, whereupon the sub-components will be drawn from stock.

Batch Tracking

Lot Tracking allows you to track several units of a stock item using the same batch number. Expiry dates and user-defined status allow you to further control stock items. Users can determine what can be purchased or sold by batch Status. Users cannot sell stock items that have expired.

Business Intelligence

Business Intelligence is an add-on module that dynamically links to the data in ENQUEST. You can generate graphs and charts by simply extracting the data and converting it into an easy-to-read, graphic format. It comes with Pivot tables allowing you to drag and drop data to produce reports.

Business Intelligence retains report formats and makes them available for future use. Monthly financials account for a large percentage of manual Excel labor. Business Intelligence offers a customizable pack which provides drill down functionality. You can customize the standard set of reports and templates and create new ones. You can be flexible in the combinations of financial data you choose to report on.

Job Costing

Job Costing Module helps you manage the profitability of your jobs and projects in real time by providing direct visibility of all of your input, process and time costs.

Features:

  • Job product quantity and activity tracking
  • Job Progress Tracking
  • Product quantity issued against particular jobs
  • Progress Billing based on Job status
  • Job Planning and Scheduling
  • Job Variation Reports

Pricing Matrix

This module adds great flexibility to EnQuest’s standard pricing feature. You can establish volume-based or time-based price breaks and much more. You can specify discounts by customer or group of customers. Design unlimited discount variations, such as multiple discounts per customer per stock item, discounts per stock group and the ability to override discounts on processing invoices.

Alert Manager

The module allows you to receive notifications based on a set of predefined criteria to allow for better planning and control in your business. Information Alerts can be configured to send out notifications to relevant users via e-mail. These notifications can be set up to notify you on time based intervals, daily, weekly or monthly. It comes with a set of predefined methods, which the business can utilize to define which criteria they would like to be aware of, for example a client reaching their credit limit. An action can be, for example a notification being generated and sent to the
financial manager, who can then take action. The module currently supports the Accounts Receivable and Payable and Inventory.

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